Basic retrieval
Ask Olga about the current state of the organization and get grounded, permission-scoped answers.
Phase 1
Basic retrieval is how a leader asks Olga what is true right now — your current Priorities, your open Issues, who holds a seat, what is on your list today — and gets a direct, grounded answer. Olga reads the organization's records and the current operating state, scopes everything to what you are allowed to see, and answers in a form that fits the question.
What Olga does
When you ask, Olga queries the relevant records scoped to your RBAC permissions, then returns the result formatted for the question — a list, a table, or a short structured summary — written conversationally rather than dumped as raw data. You get an answer you can read, not a payload to parse.
- She queries the data relevant to your question, scoped to your permissions.
- She formats the result for the question: a list, a table, or a structured summary.
- She writes the answer conversationally, not as a raw data dump.
Retrieval is read-only. Olga is reporting state back to you, so nothing here writes to the record. Creating or changing records happens through conversational data entry, which always confirms before it writes.
What Olga does not do
Phase 1 retrieval is direct: Olga tells you what is there. She does not add analysis, predictions, or pattern recognition on top of it.
So if you ask "Show me open issues," she lists them — but she will not tell you which ones recur, which are trending, or which to prioritize. That kind of synthesis is on the roadmap (Phase 2/3), not Phase 1. Olga surfaces the facts; the judgment stays with you.
Example queries
Each supported question maps to a specific record Olga reads.
| You ask | What Olga queries |
|---|---|
| "What are our current priorities?" | Priorities — the active list |
| "Show me open issues." | Issues with status = open, ordered by severity |
| "Who is accountable for X?" | The Accountability Chart entries relevant to X |
| "What is on my to-do list today?" | Tasks assigned to your seat, scheduled for today |
| "What happened in last week's pulse meeting?" | The most recent pulse-meeting record |
When data is stale or missing
Olga is honest about gaps in the data. If the data behind your question is stale or unavailable, she says so plainly instead of guessing.
Olga tells you when she cannot answer
An example
You: What's on my to-do list today?
Olga: Three tasks are scheduled for your seat today:
- Draft the Oakland caregiver retention update
- Confirm the Q3 budget figures with the Office Operations Manager
- Review the updated incident reporting process
Nothing else is due today.
Grounding and scope
Two guarantees sit underneath every answer:
- It is grounded. Every answer traces back to the organization's records and current operating state — never to a guess. See grounding and confirmation.
- It is scoped to you. Olga only returns what your role permits you to see. When something exists but is outside your access, she tells you that rather than pretending it is not there. See permissions and isolation.