Introduction

RunOlga is a business operating system for leadership teams — one place to run the day-to-day operations of an organization. It organizes six areas of running a business — Vision, People, Data, Issues, Processes, and Traction — and includes Olga, an AI assistant who works alongside every leader as their chief of staff. RunOlga is the platform; Olga is its central mechanism for distributing leadership capacity.

RunOlga is built on a familiar operating model (the EOS / "Traction" approach): a shared vision, the right people in the right seats, a short list of measurables, quarterly priorities, a weekly meeting rhythm, a clear issues process, and documented core processes. Olga is the layer that helps every leader work that model.

How to read these docs: This site describes how RunOlga must behave — its concepts, surfaces, and the way leaders interact with Olga. Each page is marked Phase 1 (being built now) or Roadmap — Phase 2/3/4/5 (the fuller vision, per the phase map in Scope & roadmap). When the product needs to change, change the docs first, agree on the wording, then make the system match. The spec-of-record is the Phase 1 PRD (v1.1); Olga's voice is governed by her System Prompt and Sample Interactions.

What Phase 1 delivers

Phase 1 puts a leadership team fully on RunOlga:

• The platform — full left navigation with a working screen for every item: the six main sections, My View as the home page, the Planner, and the everyday tools — To-Dos, Announcements, Knowledge, Directory, and Settings.
• Olga, with her four capabilities working — present in her panel on the right side of every screen.
• Weekly pulse meetings run inside RunOlga — live agenda, notes, decisions, and action items captured in the meeting record, with action items landing on assigned seats' To-Do lists.
• Isolation and permissions — a login system that keeps each organization's data separate, with permissions enforced at every level, including through Olga.
• The founding organization live — its real mission, values, seats, metrics, priorities, and processes loaded and in weekly use.

The operating model

RunOlga organizes operations into a small set of connected building blocks — Vision, the Accountability Chart, Priorities and Tasks, Metrics, Issues, Processes, pulse meetings, people reviews, and the Knowledge base. Start with The RunOlga model for how the blocks fit together, and The platform for the screens where leaders work them.

What Olga does in Phase 1

Phase 1 gives Olga four capabilities that let a leadership team run on RunOlga by talking to her instead of filling out forms.

1. Conversational data entry — populate Priorities, Issues, Processes, and Metrics by talking to Olga. She collects the required fields and writes nothing until you confirm.
2. Basic retrieval — grounded answers about organizational state, scoped to your permissions: "What are our current priorities?", "Show me open issues."
3. Setup clarification — during setup, Olga flags incomplete or ambiguous entries so the operating system is fully specified.
4. Priority-to-task decomposition — when a Priority is created, Olga proposes 4–8 tasks with suggested owners, estimated hours, and specific days and times. You iterate and approve; approved tasks appear in the Planner and on assigned seats' To-Do lists.

Across all four, the rule is the same: Olga proposes; you decide. Nothing is written without your explicit confirmation, every answer is grounded in your organization's real data, and everything respects your permissions. See Trust & safety.

Phase 1 vs. the full vision

The full vision describes much more — Olga noticing patterns, preparing meeting briefings, assessing whether priorities are realistic, and guiding people decisions. Phase 1 deliberately stops at what can be built, tested, and shipped responsibly: Olga prepares, proposes, surfaces, and captures, but does not decide or recommend. Scope & roadmap is the source of truth for what is in Phase 1 today versus deferred to Phases 2–5.

Where to go next

• The RunOlga model — the building blocks and the weekly rhythm
• The platform — layout, My View, the Planner, and the everyday tools
• Working with Olga — how she composes answers, her voice, and her panel
• Capabilities — the four Phase 1 capabilities in depth
• Trust & safety — grounding, permissions, isolation, confirmation
• Design — the locked layout, brand palette, and how Olga looks
• Scope & roadmap — what's in Phase 1, what's in Phases 2–5
• Acceptance criteria — the eighteen checks that define done