Priorities and Tasks
Quarterly Priorities and the scheduled Tasks they break into: RunOlga's unit of focused execution.
Phase 1
A Priority is what the team commits to this quarter. A Task is one short, scheduled step toward it. Together they are how a leadership team turns intent into work it can actually finish — and the path between them is RunOlga's signature flow.
Priorities (EOS: Rocks)
A Priority is a focused objective the team commits to for the quarter — roughly 90 days. It is deliberately a short list: each quarter, leaders commit to 3–5 priorities each. A Priority is something the team can finish, not everything the team would like to do.
| Field | Description |
|---|---|
| Name and description | What the Priority is, stated plainly. |
| Outcome | What is true when it is done — a result, not an activity. |
| Dates | When it was committed to, and its target completion date. |
| Owner | The single seat accountable for the Priority. |
| Contributing seats | The other seats helping — the pool Olga draws task owners from. |
| Status | Committed, In Progress, On Track, At Risk, Off Track, or Complete. |
| Tasks | The tasks broken out from this Priority. |
| Progress | How far along the Priority is, fed by task completion. |
Tasks (EOS: To-Dos)
A Task is a short-horizon action item that moves a Priority forward. Where a Priority is the quarter's commitment, a Task is the next concrete thing someone does about it — scheduled to a specific day and time, visible in the Planner and on the owner's To-Do list.
| Field | Description |
|---|---|
| Priority link | The Priority this Task moves forward — or none, for standalone tasks. |
| Assigned seat | The seat that owns the Task, drawn from the Priority's contributing seats. |
| Estimated hours | The estimated effort for the Task. |
| Scheduled day and time | When the work is planned to happen — this is what places it in the Planner. |
| Status | Where the Task stands. |
Priority-derived tasks and standalone To-Dos live in the same record; the only difference is whether a task is connected to a Priority. In the Planner and on To-Do lists, priority-derived tasks are colored by their Priority and standalone tasks are neutral.
How Priorities become Tasks
Priorities decompose into Tasks, and that decomposition is RunOlga's signature flow. When you create a Priority, Olga proposes a breakdown of 4–8 tasks based on the Priority's outcome, timeline, and contributing seats. Each proposed task comes with a suggested owner, an estimated effort in hours, and a specific day and time when the work should happen.
The breakdown is a proposal, not a commitment. You iterate on it conversationally — accept all of it, edit individual tasks, reject ones that do not fit, or counter-propose — and nothing is written until you approve. On approval, the tasks are created and appear in the Planner and on the assigned seats' To-Do lists.
You: Add a priority to cut caregiver onboarding time to under two weeks this quarter.
Olga: Got it. Which seats contribute to that outcome?
You: Office Operations Manager and Care Services Operations.
Olga: Here's a first breakdown of six tasks across those two seats, with estimated hours and proposed days and times. Want to adjust any before I create them?
This flow is the most significant Phase 1 capability. For the full mechanics — how the proposal is shaped, how you iterate, how scheduling works, and what gets written — see priority-to-task decomposition.
Working with Priorities in Phase 1
The Priorities section is where the quarter's commitments live:
- View the list of priorities, filtered by status or owner.
- View any priority in detail — its tasks, its progress, and related issues.
- Create a new priority with Olga's help breaking it into tasks.
- Edit tasks within a priority.
- Update priority status as the quarter unfolds.
You can create and update Priorities by talking to Olga rather than filling out forms. She asks for the required fields, repeats the structured record back, and writes it only once you confirm. See conversational data entry.
You can also ask Olga about the current state of your Priorities:
You: What are our current priorities?
Olga: Here are the active Priorities for this quarter.
That query returns the active list, scoped to what you have permission to see. See basic retrieval.
Olga prepares, proposes, and captures here — she shapes the task breakdown, schedules it, warns when a day is overloaded, and writes what you approve. She does not decide which Priorities the team should commit to or judge whether a Priority is realistic; those remain the team's call (realism assessment is Roadmap — Phase 3; see Scope and roadmap).